Posted by: nancyisanders | January 29, 2020

Permission for Image Use-2


Before I move on to explaining how I kept my travel journal/research trip for my book, JANE AUSTEN FOR KIDS, I wanted to mention something I remembered about getting permission to use photographs I took from historic sites on my trip.

Many permission forms will ask you for the PRINT RUN information for your book. You have to provide this before they will sign the permission form.

Since I already had signed a contract with my publisher to write the book and take photographs to include it in, I simply asked my editor for that information.

But if you don’t have a contract, the very least you can do is fill in general information that most books have for their print run. Then when you get your contract you can go back to that historic site or place and request a new form to find. Don’t ever do this blindly…always talk with your contact person about what to do if the print run information changes significantly from the info you write down…will it be extra (large) fees? Just be open and honest and don’t sign anything you’re not sure of. Just move on to some place else that is more reasonable to work with if a place starts throwing expensive cost quotes out to you.

On the permission form they’ll need your name and address and e-mail address. I created a brand new e-mail address that I only use for permission forms like this related to my book projects. The wonderful thing about this is that all my e-mails from my book project research and image permission forms are in one handy place without any other distracting e-mails mixed in.

Here is the PRINT RUN info most places request:

Working Title: Always include a “working title” because up until your book actually goes to print, the official title can always change!
Publisher: Just say unknown if you don’t yet have one
Initial print run: 5,000 is usually a realistic number. This is a typical number of books printed when a book first comes out. Talk with your contact person at the historic site about this number. Some places will really charge you a lot if the number is higher than this. Make sure they are reasonable, especially if you don’t know your publisher’s actual number.
Price: Just look up a typical cost of a similar book to yours on Amazon. Again, mention that it is unknown, but probably…$XX to give them a ballpark figure
Edition: Paper and e-book. These days always include both paper editions and e-book editions because publishers usually want to do both right off the bat.
Rights: World. If you can request world rights without a hassle, go for it as you don’t know what the publisher will want.
Language: English. From my experience, English is all you need, especially because every contract I’ve ever dealt with that I can remember always paid me when someone negotiated translation rights. So just asking for English should be fine.
Expected publication date: Just say unknown if you don’t yet know

When I’m getting ready to contact historic sites or other places I want to take pictures for my writing project, I just type all this info up in one handy place so I’m ready to go.

Oh, and just a note…this is by no means legal advice!!!! Before you sign anything always make sure you are absolutely certain about what you are signing.

Hope this helps!!!!


  1. A treasure trove of important information! Thank you for sharing Nancy.

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